Document Scanning and Digitalizing

Reduction in physical space requirements and a much quicker document search and retrieval system are just two of the many benefits of digitising your paperwork.

Scanning and Digital Imaging is the conversion of physical documents and images of any kind, in any format, into their digital equivalents. Reduction in physical space requirements and a much quicker document search and retrieval are just two of the many benefits of digitising your paperwork. MASTERDMS provides total imaging solutions and aims for operator-efficient design and productivity. We focus on client-specific document management requirements and, partnering with world leaders, offer you effective solutions keeping in mind present and future needs.

Document Scanning and Digitalizing

Kenapa anda harus beralih ke Digitalisasi?

With the dramatic increase in types of data and respective formats, the need to integrate and share data across systems has become vital. For most organizations, this involves delicate balancing of the processes that move data between systems. Our solutions address the above concern in a very effective and efficient way:

1. Mempersingkat proses bisnis

Menyampaikan informasi / data kepada orang yang tepat pada waktu yang tepat..
Merampingkan proses berbasis kertas.
Mengoptimalkan waktu pemrosesan.
Meningkatkan produktivitas dan efisiensi.

2. Manajemen Dokumen

Mengelola Arsip dan dokumen secara terstruktur dan aman.
Melindungi catatan kertas Anda.
Mengurangi resiko kehilangan dokumen / salah tempat.

3. Continuous Availability

Keep end users constantly connected to their mission- critical applications.
Provision of robust high availability and disaster recovery solutions.
Not just LAN based; WAN-enabled.

4. Data Capture

Menangkap informasi dari dokumen kertas, seperti multimedia dan konten digital.
Membaca Informasi dari barcode, kode QR, chip RFID.
Transform dan memberikan informasi yang ditangkap dalam berbagai sistem: Manajemen Dokumen, CRM, ERP, MIS, dll.

5. Meminimalkan Penyimpanan Kertas

Sembilan puluh persen dari dokumen ditangani di tempat kerja yang berbasis kertas. Di kantor rata-rata, 19 salinan terbuat dari setiap dokumen, dan kira-kira Rp 100.000 / - dihabiskan untuk tenaga kerja per dokumen yang diajukan. MASTERDMS dapat mengkonversi file ke format digital, mengurangi ruang penyimpanan dokumen hingga 80%. Sekitar satu lemari arsip dapat direkam di piring optik tunggal. Tidak hanya ruang penyimpanan diminimalkan, tetapi akses ke "mengajukan" dokumen juga sangat meningkat.

6. Menghilangkan pencarian manual

Mencari dokumen memakan waktu, 15% dari dokumen yang diperlukan adalah dari file atau salah dalam pencarian dan 7,5% hilang sepenuhnya. Hingga 30% dari hari kerja sering dihabiskan untuk mencari file file. Manajemen Dokumen Elektronik dapat memberikan tanggapan langsung terhadap permintaan. melewati proses panjang pencarian kertas dan Menghilangkan pencarian manual. dapat meningkatkan layanan pelanggan dan membantu Anda menawarkan ke pelanggan waktu respon lebih cepat.

7. Improved Information Availability - Multipoint access

Imaging solutions can grow from a single user to multiple users across the organization. With digital imaging, it is no longer necessary to shuffle files from one desk to another. People working in different departments, areas, or locations can all have access to the same information through their computers. Images are decentralized, and therefore more easily and readily accessible. Through the use of our On-Base Client App, you have the ability to open and view several files at the same time. If a coworker needs a file you are working on, you can drag the file icon into the mailbox option and send it to them, thereby making access faster and reducing time spent searching.

8. Increase Information Security

Security of your information is achieved on many levels. Access to information is secure and available only to authorized personnel through the use of Virtual Private Networks (VPNs). MASTERDMS communicates with customers by modem, Integrated Services Digital Network (ISDN), T-1, and T-3. Through the On-Base Client App, access to information can be controlled right down to an individual page, giving personnel access only to information that is directly relevant to them. Electronic Document Management can provide another form of security through Disaster Recovery (DR). Once the data is converted to digital format, a backup copy is stored in a disaster recovery vault. The customer is only charged a fee if and when it becomes necessary to use the backup to recover lost information. Should an unfortunate disaster occur, MASTERDMS will have you operational again within a few hours, eliminating costly downtime.

9. Reduce Storage Costs

The cost of filling and maintaining a filing cabinet is staggering. There are costs associated with equipment, space, and the salaries it takes to maintain the filing cabinet. A four-drawer filing cabinet holds 15,000 to 20,000 pieces of paper. One filing cabinet of information can be held on a single optical platter, only about twice the size of your standard Audio CD case. For legal reasons, certain documents need to be retained for long periods of time. MASTERDMS can provide you with options for off-site storage of paper documents as part of an imaging contract.

10. Enhance Customer Service

A document management system can empower your company’s employees with the ability to locate and retrieve documents instantaneously. This in turn facilitates immediate response to customer questions and inquiries with limited downtime. MASTERDMS can setup your Document Management Solution in a way that compliments your service force. The structured, indexed way in which information is stored and retrieved ensures customers face minimum wait during support calls, as the service agent can quickly and efficiently access all pertinent details and instructions.